Built for Growing Businesses, Accountants & Bookkeepers

Stop hunting for last month's invoices. Baxter files them in minutes.

Baxter captures invoices, receipts and financial documents from Gmail, Outlook, Yahoo, connected inboxes and WhatsApp. It extracts key details, identifies suppliers and products, applies the correct nominal or split coding, and organises documents by month and supplier. Everything is then sent to your accounting software, saved to your chosen drive and securely backed up in the Baxter Cloud, reducing hours of manual administration to minutes.

โœ“Bank-level encryption
โœ“Secure provider sign-in
โœ“Read-only inbox access
All channels live
Email & WhatsApp Management
This week
Auto-processing
1,250
Emails
18
WhatsApp messages
342
Documents
Recent activity
๐Ÿ“จ
Processed 23 emails
2 minutes ago
๐Ÿ’ฌ
Receipt captured via WhatsApp
3 minutes ago
๐Ÿ“„
Read invoice.pdf with Baxter's advanced tech ยท posted to Xero
5 minutes ago
๐Ÿ—‚
Filed in Drive โ€บ 2026 โ€บ June
10 minutes ago
CONNECTS TO THE INBOXES AND ACCOUNTS PACKAGES YOU ALREADY USE
Gmail
Outlook
Yahoo
WhatsApp
Xero
QuickBooks
Sage
FEATURES

Everything you need to stay organised

Baxter handles the busywork so you and your team can focus on the numbers that matter.

๐Ÿ“ฅ
Capture from anywhere
Pull documents from Gmail, Outlook and Yahoo using keywords in the subject line, or let staff send receipts from their own mobiles via WhatsApp.
๐Ÿ”
Document extraction and review
Connected documents are analysed for key figures. Split coding and controlled review help your team validate an invoice before it is sent to an accounting integration.
๐Ÿ“Š
Filed and reviewed with you
Processed invoices and expense records are organised by date in the connected storage destination and remain available for controlled review before posting.
HOW IT WORKS

From inbox to accounts, automatically

1
Invoices come in
Baxter finds matching invoices and statements in configured connected channels and adds them to the processing queue.
2
Staff snap receipts
Where WhatsApp capture is configured, your team can send receipt images from their mobiles for processing and review.
3
Read & filed
Baxter extracts available document fields, records the processing state, and files the document when a storage connection is enabled.
4
Reviewed and posted
You or your accountant confirm the coding before a validated item is sent to a connected Xero, QuickBooks or Sage integration.
WHO IT'S FOR

From sole traders to growing businesses and busy accounting practices.

Baxter keeps your documents organised and your accounts up to date.

๐Ÿข
SMEs
Small & medium businesses
๐Ÿ‘ค
Sole traders
One-person businesses
๐Ÿ›
Limited companies
Ltd & incorporated
๐Ÿ“‹
Accountants
Managing many clients
๐Ÿ“–
Bookkeepers
Keeping the books clean
USED BY BUSINESSES INCLUDING
Contractors
Construction
Estate agents
Dentists
Property companies
Hospitality
Retail
Professional services
Charities
Healthcare practices
WHY BAXTER

Built to save hours, not add another tool

โœ“
Multi-Channel Capture: Captures documents from connected email and WhatsApp channels when those workflows are configured.
โœ“
Smart Learning: Records your review decisions and keeps supplier coding ready for the next review.
โœ“
Controlled Accounting Sync: Sends confirmed coding to a connected accounting integration through a controlled review flow.
โœ“
Organised Document Filing: Keeps processed documents organised in the connected storage destination when filing is enabled.
โœ“
Dual-Cloud Security: Automatically backs up every single file to the secure Baxter Cloud.
โœ“
Live Registers: Maintains live invoice and expense records from the connected processing workflows.
โœ“
Free Accountant Access: Includes a complimentary login for your Bookkeeper or Practice Partner.
โœ“
Massive Time Savings: Slashes total document processing times from days to minutes.
To find out more about these points, please check out our FAQs. Can't see what you're looking for? Fire us an email and we'll get right back to you with a solution.
STAFF EXPENSES

Staff expenses, organised for review

Connect a WhatsApp capture workflow where available and let your team send receipt images as they go. Baxter records the available details and keeps each item in a reviewable expense queue.

โœ“One sheet per staff member, automatically
โœ“Date, amount and VAT captured automatically
โœ“No more chasing paper receipts
Alex M.
Priya S.
Tom B.
๐Ÿงพ
Shell - Fuel
12 Jun 2026 ยท VAT ยฃ8.03
ยฃ48.20
๐Ÿงพ
Pret - Client lunch
11 Jun 2026 ยท VAT ยฃ2.42
ยฃ14.50
๐Ÿงพ
Premier Inn - Hotel
09 Jun 2026 ยท VAT ยฃ14.83
ยฃ89.00
3 receipts ยท June
ยฃ151.70
PRICING

Simple, transparent pricing

Every paid plan begins with a 7-working-day free trial, payments start after trial. Then pay monthly, or yearly and save 15%.

Monthly
Yearly ยท save 15%
All prices exclude VAT.
๐Ÿ“˜
Hiring someone to chase, key in and file paperwork costs ยฃ20,000+ a year. Baxter does it all automatically from a flat monthly fee, so your books are always current, nothing slips through at tax time, and your team gets back to growing the business.
Starter
Perfect for sole traders and small businesses
ยฃ29.00
/mo
7-working-day free trial
Start free trial
INCLUDED
โœ“1 Business/Entity
โœ“2 users
โœ“1 connected email inbox
โœ“1 WhatsApp number Categorised for company
expenses (up to 4 staff posting)
โœ“120 documents per month
โœ“10 keywords
โœ“1 accounting software integration
โœ“Invoice, receipt and credit-note capture
โœ“Downloadable monthly spreadsheet
โœ“User roles and permissions
โœ“Advanced document extraction
โœ“Automatic document organisation
โœ“Documents stored securely on your Drive and in the Baxter Cloud space
โœ“Mobile and manual uploads
โœ“Duplicate document detection
โœ“Staff expense submissions
โœ“Expense receipt matching
โœ“Invite your Accountant
โœ“Basic activity history
โœ“Standard support
โœ“Account suggestions
Add-ons & extras
Extend/upgrade any plan as you grow, pick and choose what you need.
Additional user: ยฃ5 + VAT/month
Additional WhatsApp number: ยฃ7.50 + VAT/month
Premium onboarding: ยฃ149 + VAT
All the below are quoted separately, on request
Data migration: from ยฃ199 + VAT
Archive / data retrieval: from ยฃ275 + VAT
POPULAR
Business
Superb for growing teams
ยฃ59.00
/mo
7-working-day free trial
Start free trial
EVERYTHING IN STARTER PLUS
โœ“5 users
โœ“1 connected email inbox
โœ“1 WhatsApp number Categorised for company
expenses (up to 8 staff posting)
โœ“260 documents per month
โœ“20 keywords
โœ“1 accounting software integration
Add-ons & extras
Extend/upgrade any plan as you grow, pick and choose what you need.
Additional user: ยฃ5 + VAT/month
Additional WhatsApp number: ยฃ7.50 + VAT/month
Premium onboarding: ยฃ149 + VAT
Executive onboarding: ยฃ179 + VAT
All the below are quoted separately, on request
Data migration: from ยฃ199 + VAT
Archive / data retrieval: from ยฃ275 + VAT
To inquire about any of the add-ons or any other services you can't see, just send us a message using our Contact page.
Growth
Ideal for larger businesses needing automation
ยฃ99.00
/mo
7-working-day free trial
Start free trial
EVERYTHING IN BUSINESS PLUS
โœ“8 users
โœ“1 connected email inbox
โœ“1 WhatsApp number Categorised for company
expenses (up to 12 staff posting)
โœ“370 documents per month
โœ“30 keywords
โœ“Priority email scanning every 2 minutes
โœ“1 accounting software integration
Add-ons & extras
Extend/upgrade any plan as you grow, pick and choose what you need.
Additional user: ยฃ5 + VAT/month
Additional WhatsApp number: ยฃ7.50 + VAT/month
Document capacity: ยฃ28.75 + VAT/month
Executive onboarding: ยฃ179 + VAT
All the below are quoted separately, on request
Data migration: from ยฃ199 + VAT
Archive / data retrieval: from ยฃ275 + VAT
To inquire about any of the add-ons or any other services you can't see, just send us a message using our Contact page.
ACCOUNTANTS & BOOKKEEPERS

Practice Partner

Free

Manage all your clients from one dashboard, refer them to the right plan and keep everything in one place. Practice Partner is completely free for your firm.

Start Using Practice Partner Free โ†’

Stop sorting. Start with Baxter.

Join the accountants and businesses letting Baxter handle their inbox and document filing, automatically.

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